Holding your dream wedding at a remote, idyllic venue is extremely romantic, but it can also affect how easily your guests will be able to share your special day. Organizing wedding guest transportation with professional drivers shows your loved ones that you value them and dramatically simplifies the challenges of individual wedding transportation, giving you peace of mind that everyone will arrive on time.
Tips to Find the Best Wedding Guest Transportation
Planning a wedding requires considering every facet of the day, from catering and flowers to booking a venue and finding the perfect dress. While transportation may not be high on your list, it’s an important piece of wedding etiquette that helps your guests feel special and appreciated, especially if they don’t know the area around the wedding venue well.
Finding the ideal wedding transportation service can be tricky since many companies have very similar options. Finding services that offer unique features can help you find the perfect company for your needs.
1. Costs
Sticking to a budget can be extremely challenging when planning a wedding, and wedding guest transportation is another expense you need to consider. Look for companies that offer discounts for early bookings to help keep costs down. Also, speak to the wedding venue and hotel to see if they have partnered with a wedding guest transportation company, which may even be a complimentary service or at least come with a significant reduction in price for a certain type of vehicle.
2. Variety of Vehicles
Every wedding has unique transportation needs. If you have a small guest list, you may be able to book a minivan or two and still ensure everyone arrives at the venue in comfort and style. However, if you have a larger party, you’ll need larger coaches to handle all the guests.
It’s crucial to choose a wedding guest transportation company that meets your volume needs while providing enough space for everyone. A company that has a fleet with a variety of sizes will be more flexible in accommodating changing guest list sizes, while a company that specializes in large vehicles will be a more suitable option for large volumes, as they’ll have a fleet tailored to that need.
3. Flexible Arrangements
While the most important trip for guests will be to and from the wedding venue, try to consider other wedding guest transportation plans. For instance, a family member may need a lift from the airport on the day of the wedding, or you’ll need two separate cars for the bride and groom to the venue before the other guests arrive.
While it’s reasonable to assume most guests will be able to find their way to their hotel before the wedding, it’s good form to offer transportation for guests in need. Many good wedding transportation companies are flexible enough to offer customized schedules to help you deal with many of the niche cases.
4. Special Needs Accommodations
Guests will have unique needs, and it’s a good idea to consider those needs when organizing wedding guest transportation. For instance, you may need to organize a wheelchair lift and assistance for disabled guests or booster seats for families with children.
Ensure the company you choose has the right tools, expertise, and amenities to keep all of your guests safe and comfortable.
5. Multiple Shuttle Runs
While you may want to dance the night away, not everyone has the same tolerance for social events. Most wedding transportation companies have options for multiple shuttle runs, either with one professional driver that has two or three scheduled times or several drivers that arrive on the hour for the duration of the event.
The more shuttle runs you book, the higher your costs, so try to find a happy middle that allows guests to leave when they want without going over budget.
6. Professional Drivers
It’s often the little things that set the best companies apart from the rest. Good drivers do more than just ferry people to and from a venue; they can guarantee a reliable travel time while keeping your guests safe and entertained during the trip.
Work With the Best Wedding Guest Transportation Service in Town
If you have a large guest list, finding reliable wedding guest transportation can feel challenging. One way to make your entire large guest list feel special is with luxury bus transportation for weddings.
Triangle Bus Charters provides executive coach services that can set up to 58 guests at once. Book your ideal wedding transportation by contacting us at (919) 694-7756 today!
